Untitled Document

Student Information System & Services

Elizabeth Haleck-Filiaga
Assistant Director for SISS

About Us

Mrs. Elizabeth Haleck is the Assistant Director for the SISS Division (Student Information System and Services Division). She oversees the operation of this division which is comprised of 4 Units. Each unit has its own Program Director and staff to fulfill the daily responsibilites of their respective offices. The unit descriptions are as follows:

Student Records Management:

Headed by Program Director Mrs. Lisa Mulitauopele. Her Phone Number is: (684) 633-2678. Records Management is charged with the responsibility of rnonitoring student records while the student is matriculating and later as storage and retrieval of these same information when the student exits the public school system. Members of this office works closely with both, the public schools as well as the general public in providing documentation for individuals reqresting this service. Other services provided by this office includes verification of birth certificates, immigration services, voter registration, Am. Samoa ID's., Social Security, INS passport services, authorization to enter public schools. Workshops' for school administrators, transcript evaluation and interpretation of foreign documents and certification of top 10 secondary graduates.

Testing & Evaluation:

Headed by Program Director Mr.Robert Soliai. His phone numbers are (684)633-1431, 63-5772, 63-4757. Testing and Evaluation is mandated to oversee any and all instruments utilized for the purpose ,of engaging in data reporting with regards to student performance. This unit is tasked with the responsibility of training school personnel in the use of standard evaluative measures, in addition to assisting in the development of local testing instruments. This unit provides vital support to curriculum development.

Counseling & Guidance:

Headed by Program Director Mrs. Liza-Maria Tuato'o. The phone number for this office is 633-5772. The Counseling and Guidance Unit is charged with the responsibility of monitoring the servcies, procedures, and activities addressing student needs. This unit is responsible for training the couseling personnel in both--Eementary and Secondary schools in the social, academic, and emotional guidance of students. The Counseling & Guidance Personnel are designated as the overseer of information and grades which are imporiint for counselors and school administrators in providing accurate and useful assistance for any given situation. This includes the abitity to refer students and parents to social services, medical or other ASG related offices for appropriate assistance.

American Samoa Career, Education and Labor Market Information System

Data Management Unit:

Headed by Program Director Mr. Julius Tufa. The phone numbers for this office are 684-699-2097/2098/2052. The Offfice is responsible for:

- Interface with Pearson School Systems Inc. software engineers.
- Oversee the implementation of the IT infrastructure (hardware & software) required for Chancery SMS.
- Work with the Ed-tech Division to ensure that network performance & connectivity, between the Chancery office and individual schools sites, is reliable.
- Define requirements for a Disaster Recovery Plan
- Administer Chancery SMS software and databases: e.g., security, back-ups, and installing software upgrades
- Manage the Chancery SMS database: back-up, recovery, performance tuning, and security
- Install and support Active Directory and Zone Integration Server
- Integrate Chancery SMS with Active Directory and the Zone Integration Server
- Troubleshoot installation and configuration issues
- Set up and maintain various Chancery SMS environments
- Train end-users of Chancery SMS
- Coordinate/facilitate inter-office activities
- Coordinate activities between student services and school site personnel.
- Determine requirements for data extensions, customized reports, and new reports
- Review/test trial data conversions
- Develop customized training materials which incorporate school processes, new user procedures, and district-specific Chancery SMS configurations
- Revise/develop user procedures and training materials
- Create data extensions using data Customization Builder tool
- Create interfaces to other systems
- Develop new Chancery SMS reports using Crystal Reports (after training)
- Customize reports provided by Chancery to better meet the district and school needs
- Provide Helpdesk support for end-users
- Design and monitor collection and use of data to ensure its availability to policy makers, educators, and the public community
- Complete data planning and mapping exercises to prepare for data conversions
- Design and develop new reports, extracts, and interfaces
- Update the DOE website with content
- Provide logistical support for training, e.g., schedule workshops, lab, and participants
- Enforce minimum standards for desktop computers at the schools: hardware and operating system software including processor speed, memory, and operating system. (A slow computer will yield a poor end-user experience).
- Apply appropriate security measures including virus protection for end-users' computers.
- Check for proper operation of Adobe Acrobat on user workstations. (Many report problems are due to improper installation of Acrobat).
- Run process-intensive tasks during non-school hours
- Pilot features and functionality to ensure users understand and adopt the changed procedures